Electronic Medical Record Retirement

The only thing worse than not having enough data, is having too much data.

Providers trying to research patient history typically need to access two, three or maybe twenty different EMRs to get a complete 360 degree view of a patient. In accessing these multiple EMRs, thay also have to navigate varied standards (pounds vs kilograms, Celsius vs Fahrenheit, etc), varied interfaces (“is it F1? Or, selecting an option from a drop down?”) all while trying to treat a patient within a service time window.

Information Technology has a different problem. They are supporting 10, 20 or more than a 100 separate EMRs, wasting costly data center space and the multiple associated overhead (power, cooling) and maintaining computer servers and hardware that is more than 20 years old. And, the staff who at one time knew these varied EMRs have retired and the vendor support contracts keep getting higher and higher, if they are even available.

Without a doubt, the data must be retained to comply with HIPAA mandates and retention policies. However, those mandates and policies do not require retaining the original systems and applications. Those mandates and policies only extend to the data.

Retaining historic EMRs makes little sense, financially. There is a better way….

The ideal solution combines the retention attributes necessary for HIPAA compliance with ease of use for providers and care givers. Coordinating a single “logical” view of all patient data within a single view integrated with the current EMR system .

Use the current EMR system for what is intended. Appointments, current patient care notes, vital signs, labs and other electronic health record-keeping. Rather than retaining the old, legacy EMRs, capture the data and maintain a single repository, aligning each patient records as part of a single view, regardless of the source system or database where they were originally entered, easily accessible through the current EMR.

These are solutions we’ve implemented for multiple providers.

At Dignity Health, we eliminated 30 historic EMRs, retaining the EMR data, saving the company millions in the first year through reduced license, hosting and other administrative costs.

At Banner Health Systems, we captured data from eighteen separate EMR applications into one database with an easy-to-use clinical interface uniting patient records used by providers and care givers. EMR applications included Home Health, Ambulatory and Trauma clinical records.

Let Technology Advance Partners help you solve your data retention problems and save you money.

Information technology is constantly changing; yet the business objectives remain the same